Gamesys Limited respects your privacy and is committed to protecting your Personal Data when you use our website https://
1. Get to know us!Information about our Website
Our Website is operated by Gamesys Limited (“Gamesys”) which is a Controller in respect of your Personal Data as it relates to your use of the Website.
Controller contact details:Gamesys Limited
Gamesys is registered as a controller in the United Kingdom under number Z8239148 and its registered address is:4TH FLOOR
2. Our Data Protection Officer
By mail to:
The Data Protection Officer
London, W1J 0DD (UK)
If you want to know how to contact us to exercise your legal rights in respect of the information, we hold about you, please see section 11 “Your Rights” below.
3. What Personal Data do we collect about you?
When you use our Website, we may collect Personal Data about you. We have set out below what data we collect and how we collect it. You are under no obligation to provide Personal Data to us. However, certain Personal Data is essential to provide to us if you wish to apply to job opportunities we offer on our Website.
Information you directly provide to us
We collect the following information from you when you use our Website to apply for a job opportunity and to process your application for potential employment:
|Job applicants||your name and address, your contact details including telephone number and email address, your CV or personal profile, employment history, qualifications and copies of certificates, proof of residence such as utility bill (this required for live dealer roles and operational roles), right to work documentation such as passport or full birth certificate, next of kin information, health information and nation insurance number. We may also keep a record of any correspondence we have with you.|
|Usage Data:||We collect information about how you use the Website, pages visited, and content viewed, links and buttons clicked. When you enter your information to apply for jobs, your information may be used for internal statistical and reporting purposes, but no information which may identify you will be used for this purpose.|
Information we collect from your device (“Device Data”)
We collect source IP address from your device when you connect to our Website and information from your use of the Website, traffic information, time of access, date of access, web page(s) visited, language(s) used.
Information we collect through cookies
Information we collect from and received by third parties
We may receive your information from the following third parties:
- Job career sites, when you apply for our jobs via their sites (e.g. Reeds, Monster)
- LinkedIn, when you apply for our jobs via their site (we collect information through your account when you apply for a role)
- Recruitment agencies (recommends you as a candidate for a specific role)
- Gamesys staff (Internal referrals)
- Previous employer (References)
- Personal online profiles or industry related online personal profiles (for headhunting)
We may also collect information from the following third parties:
- Applicant Tracking and candidate relation service providers (Greenhouse Software Inc)
- Video interview technology service providers (e.g. Skype)
- Background checking service providers
- Credit and Criminal checking agencies
- Occupational health providers
- Board and Immigration agencies
- Immigration solicitors
- Fraud prevention databases where we are members
Information we collect from publicly available resources
As part of our recruitment process, we may collect information about you from publicly available resources such as social media platforms (e.g. Facebook, LinkedIn) and internet search engines (e.g. Google).
These checks allow us to gather information to have a better understanding about you as an applicant and to meet our legal and regulatory obligations (relevant to senior management roles).
4. Special Categories of Personal Data
We collect Special Categories of Personal Data, such as health information, if we should know about it to accommodate you through the recruitment process, such information will only be collected with your prior explicit consent. We may collect information about criminal convictions and offences in specific circumstances to comply with our legal and regulatory obligations.
5. How we use your Personal Data
We will only use your Personal Data as permitted by law. Most commonly, we will use your Personal Data in the following circumstances:
- For our legitimate interests before, during and after the end of our employment relationship. Our legitimate interest is hiring the right staff for our business.
- Where we need to comply with a legal or regulatory obligation.
Where you have consented to our use of your Personal Data.
Purposes for which we use your Personal Data
We will use your Personal Data for the purpose of recruitment and potential employment. Please contact our DPO (see Section 2) if you need details about the specific legal ground, we are relying on to process your Personal Data. Your information may be used for internal statistical and reporting purposes, but no information which may identify you will be used for this purpose.
6. Disclosure to third parties
Gamesys may engage the services of third-party service providers (including, but not limited to, Greenhouse Software Inc) and suppliers for certain activities including, but not limited to, processing your information, providing technical support, and maintaining your account. Gamesys take steps to ensure that arrangements with third party service providers protect your privacy by ensuring that these third parties comply strictly with instructions when they are processing your Personal Data.
We have put in place appropriate security measures to prevent your Personal Data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Data on our instructions, and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Where we transfer your Personal Data
We primarily store and process your data within the European Union (“EU”).
However, in the following cases we can transfer your Personal Data outside the EU:
- If we have a legal or regulatory reason to do so;
- If we use third parties service providers located outside of the EU; or
- If you have consented to this transfer.
Third parties service providers.
To operate our Website, we may use third party service providers which are based outside the EU, so their processing of your Personal Data will involve a transfer of data outside the EU.
In terms of the applying for jobs through the Website we use a third-party service provider (Greenhouse Software Inc. – Please read their privacy notice here) which is based outside the EU (United States of America).
Whenever we transfer your Personal Data to a service provider outside of the EU, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your Personal Data to countries where the European Commission considers they provide an adequate level of protection for Personal Data. For further details on this safeguard, see European Commission: Adequacy of the protection of Personal Data in non-EU countries.
- We may contract with the service provider on terms that are approved by the European Commission to aim to give Personal Data the same protection it has in Europe. For further details on this safeguard, see European Commission: Model contracts for the transfer of Personal Data to third countries.
- Where we use service, providers based in the United States of America, we may transfer data to them if they are part of what is known as the "Privacy Shield". This Privacy Shield requires them to provide similar levels of protection to Personal Data shared between the Europe and the US. For further details on this safeguard, see European Commission: EU-US Privacy Shield.
9. Data Retention
We will only retain your Personal Data for twelve (12) months for the purpose of recruitment if you are unsuccessful. Thereafter, your Personal Data will be purged and cannot be recovered.
10. Your Rights
Under certain circumstances, you have rights under data protection laws in relation to your Personal Data.
Below is a summary of the legal rights you have, what we do to protect them and how you can exercise them:
|Your rights||What we do to protect your rights||How to exercise your rights|
|Your right to access your Personal Data||You have the right to access and receive a copy of your Personal Data.||If you wish to exercise your rights or if you have a query relating to your Personal Data, in the first instance please contact us by emailing, HR@gamesys.co.uk|
|Your right to correct your Personal Data||You have the right to request correction of the Personal Data we hold about you.|
|Your right to erase your Personal Data||You have the right to request erasure of your Personal Data. Please note, that we may not always be able to comply with your request for erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.|
|Your right to object to processing your Personal Data||You have the right to object to processing of your Personal Data, including for marketing purposes. Please note that in some cases, we may demonstrate that we have legitimate grounds to process your information which override your rights and freedoms.|
|Your right to request a restriction to the processing of your Personal Data||You have the right to request a restriction of processing of your Personal Data. but in certain cases, we need to verify whether we have overriding legitimate grounds to use it.|
|Your right to request the transfer of your Personal Data to you or to a third party||You have the right to request the transfer of your Personal Data to you or to a third party. We will provide to you your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.|
|Your right to complain to the regulator||If you are unhappy with our response to your query, you have the right to contact the Information Commissioner (the data protection authority for the UK).||To exercise your right to complain to the regulator please use the following contact details: www.ico.org.uk|
You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.
11. What happens when you visit other websites?
Our Website may contain links to websites where information practices may be different to ours. You should read the other websites' privacy notices, as we are not responsible for and have no control over information that is submitted to, or collected by, these websites when you visit them.
If you want to exercise your right to access your Personal Data, please email us at HR@gamesys.co.uk as set out in section 10 above.
|Term||What this means|
|Controller||A natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the way any Personal Data are or are to be processed.|
|Processor||A natural or legal person which processes Personal Data on behalf of the data controller.|
|Personal Data||Information relating to an identifiable person, who can be directly or indirectly identified by reference to an identifier.|
|Special Category of Personal Data||Personal Data revealing details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.|