PRIVACY POLICY GAMESYS GROUP PLC

Introduction

Welcome to our privacy policy!

This privacy policy is dated . To navigate through our privacy policy just click on the links below.

Gamesys Limited respects your privacy and is committed to protecting your Personal Data when you use our website https://careers.gamesysgroup.com/careers.html including any mobile or device specific version of the website and any related applications (or “apps”) (together the “Website”). Our Website is not intended for children and we do not knowingly collect information relating to children.

This privacy policy sets out how we collect, use and look after your Personal Data when you access our Website and tells you about your privacy rights.

We know no one likes to read a lengthy document, so we have tried to make your life easier by structuring our privacy policy with different sections, which give you an overview of the entire policy and let you choose the sections you want to read in more detail. We have also added a Glossary at the end of this document to give you more information about the specific terms we use in it.

We have tried our best to make this Privacy Policy as clear as possible but if you have any questions, please feel free to contact our data protection officer.

1. Get to know us!

Information about our Website

Our Website is operated by Gamesys Limited (“Gamesys”) which is a Controller in respect of your Personal Data as it relates to your use of the Website.

This Privacy Policy explains how Gamesys handles your Personal Data and references in this document to “we”, “us” or “our” are references to Gamesys only.

Controller contact details:

Gamesys Limited

Gamesys is registered as a controller in the United Kingdom under number Z8239148 and its registered address is:

4TH FLOOR
10 PICCADILLY
LONDON
W1J 0DD

2. Our Data Protection Officer

Gamesys is part of a larger group of companies headed by Gamesys Group Plc (the “Gamesys Group”). The Gamesys Group has appointed a data protection officer (“DPO”). If you have any questions about this privacy policy and want to know more about how we handle your Personal Data when you use our Website, please contact the Gamesys Group DPO:

By mail to:

The Data Protection Officer
Gamesys Group
10 Piccadilly
London, W1J 0DD (UK)

By email to:dpo@gamesys.co.uk

If you want to know how to contact us to exercise your legal rights in respect of the information, we hold about you, please see section 11 “Your Rights” below.

3. What Personal Data do we collect about you?

When you use our Website, we may collect Personal Data about you. We have set out below what data we collect and how we collect it. You are under no obligation to provide Personal Data to us. However, certain Personal Data is essential to provide to us if you wish to apply to job opportunities we offer on our Website.

Information you directly provide to us

We collect the following information from you when you use our Website to apply for a job opportunity and to process your application for potential employment:

Job applicants your name and address, your contact details including telephone number and email address, your CV or personal profile, employment history, qualifications and copies of certificates, proof of residence such as utility bill (this required for live dealer roles and operational roles), right to work documentation such as passport or full birth certificate, next of kin information, health information and nation insurance number. We may also keep a record of any correspondence we have with you.
Usage Data: We collect information about how you use the Website, pages visited, and content viewed, links and buttons clicked. When you enter your information to apply for jobs, your information may be used for internal statistical and reporting purposes, but no information which may identify you will be used for this purpose.

Information we collect from your device (“Device Data”)

We collect source IP address from your device when you connect to our Website and information from your use of the Website, traffic information, time of access, date of access, web page(s) visited, language(s) used.

Information we collect through cookies

We collect information using cookies to protect our Website and improve our Website. For more information about the cookies we use and how to manage your cookie preferences please see our Cookie Policy.

Information we collect from and received by third parties

We may collect and receive Personal Data from third party service providers. We will use Personal Data obtained via such means in accordance with this Privacy Policy.

We may receive your information from the following third parties:

If you have shared your information with an organisation, we may have received your Personal Data from, we advise you to read their privacy policy and terms and conditions to understand how they share your information when using their services.

We may also collect information from the following third parties:

We will use Personal Data obtained from these third parties in accordance with this Privacy Policy.

Information we collect from publicly available resources

As part of our recruitment process, we may collect information about you from publicly available resources such as social media platforms (e.g. Facebook, LinkedIn) and internet search engines (e.g. Google).

These checks allow us to gather information to have a better understanding about you as an applicant and to meet our legal and regulatory obligations (relevant to senior management roles).

4. Special Categories of Personal Data

We collect Special Categories of Personal Data, such as health information, if we should know about it to accommodate you through the recruitment process, such information will only be collected with your prior explicit consent. We may collect information about criminal convictions and offences in specific circumstances to comply with our legal and regulatory obligations.

5. How we use your Personal Data

We will only use your Personal Data as permitted by law. Most commonly, we will use your Personal Data in the following circumstances:

Purposes for which we use your Personal Data

We will use your Personal Data for the purpose of recruitment and potential employment. Please contact our DPO (see Section 2) if you need details about the specific legal ground, we are relying on to process your Personal Data. Your information may be used for internal statistical and reporting purposes, but no information which may identify you will be used for this purpose.

6. Disclosure to third parties

Your Personal Data will only be disclosed to companies within the Gamesys Group and third parties outside those groups in accordance with the terms of this Privacy Policy.

Gamesys may transfer your Personal Data to another company if it restructures its business. Gamesys may transfer your Personal Data to a third party if the operator of the Website changes, or if there is a sale of all or any part of its business or its assets. In the event of any of these transfers occurring, the party who acquires the data will assume the rights and obligations described in this Privacy Policy.

Gamesys may engage the services of third-party service providers (including, but not limited to, Greenhouse Software Inc) and suppliers for certain activities including, but not limited to, processing your information, providing technical support, and maintaining your account. Gamesys take steps to ensure that arrangements with third party service providers protect your privacy by ensuring that these third parties comply strictly with instructions when they are processing your Personal Data.

7. Security

We have put in place appropriate security measures to prevent your Personal Data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Data on our instructions, and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Where we transfer your Personal Data

We primarily store and process your data within the European Union (“EU”).

However, in the following cases we can transfer your Personal Data outside the EU:

Third parties service providers.

To operate our Website, we may use third party service providers which are based outside the EU, so their processing of your Personal Data will involve a transfer of data outside the EU.

In terms of the applying for jobs through the Website we use a third-party service provider (Greenhouse Software Inc. – Please read their privacy notice here) which is based outside the EU (United States of America).

Whenever we transfer your Personal Data to a service provider outside of the EU, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

If you want further information on the specific mechanism used by us when transferring your Personal Data outside of the EU, please contact our DPO (see section 2 of this Privacy Policy).

9. Data Retention

We will only retain your Personal Data for twelve (12) months for the purpose of recruitment if you are unsuccessful. Thereafter, your Personal Data will be purged and cannot be recovered.

10. Your Rights

Under certain circumstances, you have rights under data protection laws in relation to your Personal Data.

Below is a summary of the legal rights you have, what we do to protect them and how you can exercise them:

Your right to withdraw consent You can decide to withdraw your consent at any time and for free.
Your rights What we do to protect your rights How to exercise your rights
Your right to access your Personal Data You have the right to access and receive a copy of your Personal Data. If you wish to exercise your rights or if you have a query relating to your Personal Data, in the first instance please contact us by emailing, HR@gamesys.co.uk
Your right to correct your Personal Data You have the right to request correction of the Personal Data we hold about you.
Your right to erase your Personal Data You have the right to request erasure of your Personal Data. Please note, that we may not always be able to comply with your request for erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Your right to object to processing your Personal Data You have the right to object to processing of your Personal Data, including for marketing purposes. Please note that in some cases, we may demonstrate that we have legitimate grounds to process your information which override your rights and freedoms.
Your right to request a restriction to the processing of your Personal Data You have the right to request a restriction of processing of your Personal Data. but in certain cases, we need to verify whether we have overriding legitimate grounds to use it.
Your right to request the transfer of your Personal Data to you or to a third party You have the right to request the transfer of your Personal Data to you or to a third party. We will provide to you your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Your right to complain to the regulator If you are unhappy with our response to your query, you have the right to contact the Information Commissioner (the data protection authority for the UK). To exercise your right to complain to the regulator please use the following contact details: www.ico.org.uk

You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.

11. What happens when you visit other websites?

Our Website may contain links to websites where information practices may be different to ours. You should read the other websites' privacy notices, as we are not responsible for and have no control over information that is submitted to, or collected by, these websites when you visit them.

12. Contacting us about this Privacy Policy

If you have any questions or comments about this privacy policy or want to know more about how we use your Personal Data, please contact our DPO (see section 2).

If you want to exercise your right to access your Personal Data, please email us at HR@gamesys.co.uk as set out in section 10 above.

13. Changes to this Privacy Policy

We may, from time to time, change or update this privacy policy. All changes to this privacy policy will be published on this page of the Website. Each change will become effective on publication. We recommend that you revisit and read this privacy policy regularly to ensure that you are up-to-date with the current terms.

14. Glossary

Term What this means
Controller A natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the way any Personal Data are or are to be processed.
Processor A natural or legal person which processes Personal Data on behalf of the data controller.
Personal Data Information relating to an identifiable person, who can be directly or indirectly identified by reference to an identifier.
Special Category of Personal Data Personal Data revealing details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.